We use the pupil data:
We collect and use pupil information for legal compliance and for the delivery of a public task (e.g. delivering education to pupils) and in certain cases for protection of vital interests.
There are occasions where we may process your data for purposes outside of our public task of providing education to you – for example using your photo for promotional purposes. In these instances we will ask permission from yourself and/or your parents. Where we process more sensitive data (known as special category personal data¹) on you we need an additional legal basis². The bases we mainly use are:
¹ personal data revealing:
2Special Category Data will also have additional controls applied to it to process it, secure it, and maintain accuracy. These will be detailed in the Data Protection Policy or in the Special Categories of Personal Data Policy.
Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
We hold pupil data for:
We routinely share pupil information with:
We routinely share data with third parties (see Appendix 1 attached for information on their GDPR statement and Privacy Notice) for the delivery of education to our pupils. Some of these third parties we will only share data with them on the basis of consent.
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received
To contact DfE: https://www.gov.uk/contact-dfe
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact in the first instance:-
St. Michael’s – Mr. J. Smith, Mrs J. Massey or Mrs A. Cowell;
St. Catherine’s – Mrs W. Heathman or Miss L. Tippett;
St. Mary’s – Mrs J. Rundle;
Marldon – Mrs K. Barson or Mrs S Smith;
Ipplepen – Mrs C. Ledward or Mrs K. Dore.
This request will be shared with our Data Protection Officer at I-West (who are part of One West - a subsidiary of Bath & North East Somerset Council).
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact:
The Executive Headteacher, Mr. M. Harding, St. Michael’s C .of E. Nursery & Primary School, Church Street, Kingsteignton, Newton Abbot, Devon, TQ12 3BQ
Third Parties we share data with: Appendix 1
Education City
EntrySign (Osborne Technologies)
Facebook (We will ask for consent before posting pupil data on social media)
MyMaths
See Saw
The School Photography Company
Twitter (We will ask for consent before posting pupil data on social media)
Reviewed 28th March 2019, next review March 2020