New Britain Borough
Appointment Advisory Committee
Meeting Notes of 03/23/2017
The meeting opened at 730
Attending members were Jackie Dagastino, Lorraine Moxey, Robyne Keleman and Halsey White
Bob Bair, Derek Macmillan and Jo Schuler reported conflicting schedules
The meeting opened with discussion of concerns by Lorraine on the adoption of the decision matrix model for candidate evaluation. Discussion of the committee's consensus adoption of the method followed. Last summer we agreed that in order to comply with the Sunshine Law, no 'executive session' for AAC, we needed a rational process to address the needs of Borough Commissions, Boards and Committees for qualified appointees. In order to document our method of candidate review so that decisions would stand up to reasonable scrutiny, we devised a three step process:
There have been minor changes to this process because of the Requirement to refrain from private deliberation or 'executive sessions' of the AAC. Confidentiality of committee decisions is no longer allowed. Decisions must be declared when made at the time of the public meeting.
Since we cannot email our 'interview scores' to have them tallied, we will do the interviews and make use of score sheets for each candidate. After each interview the score sheets will be collected by the chair. After all candidates have been interviewed the chair will produce the report of weighted scores for all interviewees. The committee will then announce the recommendation for appointment.
Having concluded the process discussion we moved on to the stated agenda for this meeting; to decide on relevant attributes, questions [and weighting] pertaining to the qualifications of candidates. Using 6 lists of attributes and questions from several sources on the web [Associations for Non-Profits, various charities and agencies using Volunteer program support personnel , a list of attributes furnished to Sam by Mike Stanislaw last May] we prioritized those questions deemed applicable to potential appointees to the Shade Tree Commission.
The following questions and weighting were established for the interviews:
Attribute | Weighting |
Interest | 2 |
Performance | 2 |
Commitment | 3 |
Experience | 1 |
Communication | 2 |
Attribute weighting based on a tally of the votes for each question by the attending AAC members at this meeting.
The meeting adjourned at 830
We will meet again on the 4th Thursday of the month following notice of required AAC action.
Thanks
Addendum via email 3/27 follows on Page 2 Thanks Derek
AAC Committee Members
I did forget 4 items that should be included in the Notes
Thanks
Halsey