2020-2021 Regional Candidates’ Handbook

Table of Contents        2

Introduction from the Regional Parliamentarian        3

Regional Executive Board Contact Sheet        4

Regional Candidacy Eligibility        6

Regional II Executive Board Elected and Appointed Positions        7

Region II Candidate Certification Process        8

2020-2021  Region II Executive Board Candidate Application        11

2020-2021  Region II Executive Board Candidate Checklist        13

Any questions concerning this handbook and any information it contains should be directed to the Regional Parliamentarian at r2parliamentarian@nsbe.org

Introduction from the Region II

Parliamentarian

Greetings Region II Executive Board Applicants,

It has been my great pleasure to be your 2019-2020 Regional Parliamentarian. Now it is your turn to become a distinct and polished leader of Region II! Please be mindful that the Regional Executive Board is a serious commitment. While your enthusiasm is welcomed, I urge you to prepare well for the challenges that are ahead of you, as a region of more than thirty chapters will cling to your leadership going forward. I know you all are more than capable of exceeding the expectations that are set for you.

Applications for all positions are being accepted, provided they are completed before the explicit deadlines. Applications for elected positions are due February 19, 2020. Applications for appointed positions must be received by April 5, 2020.

All members of the Society should be well versed in its business proceedings. However, as a potential leader, that standard applies even more. We encourage you to reach out to any current or past Region 2 Executive Board members or the Region 2 Advisors for more information. Being well informed will help you during this process, as well as give you direction to craft your goals and continue to lead Region II as “The Model Region.”

If there are any questions, comments, or concerns about this process, please contact me at r2parliamentarian@nsbe.org.

Stay 2 Hype!

Quinton Cooper

2019-2020 Region II Parliamentarian

r2parliamentarian@nsbe.org 

Regional Executive Board Contact Sheet

Regional Candidacy Eligibility

ELECTED REB POSITION

In order to be eligible as a candidate for an ELECTED Regional position, you must:

1. Must be a Member in good standing.

• The term  Member is defined per National Constitution Article III, Section 3(a)
• Good standing is determined by your student status academically at your college/university.

1. Have a minimum classification of junior undergraduate status or the equivalent for the elected term to run for Regional Chairperson.

2. Must be registered as a full-time student the academic semester prior to the beginning of the elected term (Spring 2020) and must maintain student status throughout the elected term.

• Must be working towards a degree in engineering, engineering technology, or applied/physical science in an accredited program. All accepted programs are outlined in the NSBE Leadership Verification Policy.

3. Must complete all requirements outlined in this document by the designated deadlines.

4. Candidates who are currently co-op students must meet all of the above requirements.

Note: To give yourself the best opportunity to be elected, it is advised that you attend convention. However, if extenuating circumstances prohibit you from attending, your name will still appear in the Elections Handbook as well as on the ballot (once it has been approved by the Regional Parliamentarian).

APPOINTED REB POSITION

In order to be eligible as a candidate for an appointed Regional position you must:  

1. Must be a Member or Professionals Member in good standing (as defined per National Constitution Article III, Section 3(a) & (d)

• The term Member is defined per National Constitution Article III, Section 3(a) & (d)
• Good standing is determined by your student status academically at your college/university.

Region II Executive Board Elected and Appointed Positions

Applications for the following ELECTED and APPOINTED positions are currently being accepted:

• ELECTED REGIONAL EXECUTIVE BOARD POSITIONS

• Chairperson
• Vice-Chairperson
• Programs Chairperson
• Treasurer
• Secretary
• Communications Chairperson
• Publications/Public Relations Chairperson
• Finance Chairperson
• Academic Excellence Chairperson
• Pre-College Initiative Chairperson
• Technical Outreach and Community Help Chairperson (TORCH)
• Charter/Membership Chairperson
• Comfort Zone Coordinator
• Danger Zone Coordinator
• End Zone Coordinator
• O- Zone Coordinator
• Terror Zone Coordinator

• APPOINTED REGIONAL EXECUTIVE BOARD POSITIONS

• Chair Emeritus
• Parliamentarian
• Regional Leadership Conference Chairperson
• Fall Regional Conference Chairperson

• Applications for Appointed Positions are currently being accepted but will have a deadline following 2020 Annual Convention on Monday, April 5th @11:59 PM EST. 
• For more information on these positions, please refer to the Regional Bylaws.

Regional Candidate Certification Process

This year, there is a two-phase process to apply for a Regional position. Phase 1 entails the submission of your Declaration of Intent and Candidate Application for a desired Regional position. Phase 2 is the beginning of your training as a potential Regional Leader. If elected, there will be continued training to ensure you’re equipped to be successful in your position.

PHASE 1: Initial application will be reviewed on a rolling basis, and includes the following:

1. DECLARATION OF INTENT

The purpose of the Declaration of intent is to inform the REB that you intend to run for an elected position and allows for a more efficient, speedier verification process. It allows the REB to “pre-screen” and better prepare for candidate applications.

2. LEADERSHIP VERIFICATION

• Undergraduate Students

An Official or Unofficial Transcript and Register Enrollment Verification from your university indicating ALL of the following for the Spring 2020 semester:

1. Your status of “full-time” with your institution.
2. Your status of “good standing” with your institution.
3. The name of your college/school within your institution.
4. Your specific major under that college/school.
5. Class standing (e.g. junior, senior).  

Note: If candidate expects to graduate before September 15, must show evidence of expected graduate school full-time enrollment.

If your Institution provides online student enrollment verification via the National Student Clearinghouse, this is an acceptable form of enrollment verification.

• Graduate Students

An Official or Unofficial Transcript and Register Enrollment Verification from your university indicating ALL of the following for the Spring 2020 semester:

6. Your status of “full-time” with your institution.
7. Your status of “good standing” with your institution.
8. The name of your college/school within your institution.
9. Your specific major under that college/school.
10. Expected graduation date.

If your graduate degree is not in an engineering, engineering technology, applied/physical science field, you must also produce a copy of your undergraduate transcript or diploma indicating your previous degree and the name of the college/school within your institution.

• Professionals (Non- Students)

1. Proof of degree; can be a transcript or copy of your diploma indicating:

• Name of your college or university.
• Your specific major within that college or university.

3. ONE (1) RECOMMENDATION LETTER FROM AN ACTIVE NSBE MEMBER*

The purpose of the recommendation is to provide perspective regarding your character and work ethic.  You should select a NSBE member who can speak directly to your character, work ethic and potential as a NSBE leader.

4. CANDIDATE LEADERSHIP RESUME*

The purpose of this resume is to review all prior experience in leadership that the candidate feels is relevant that qualifies them to run for the position. Information such as internships, skills, contact information and education are not requested and should be omitted.

5. LEADERSHIP ACTION PLAN*

Draft an action plan that will go over what the membership can expect from your term. Include all details on what you expect to accomplish in your term and how you will measure its effectiveness. This item will be read by the entire membership. Be prepared to answer questions concerning your plan.

6. SHORT ESSAY RESPONSES*

You will be required to answer the following questions (150 words or less per question):

1. Region II is often called the “Model Region”. If elected/appointed, how do you intend to uphold Region II’s standard as the “Model Region”?
2. What impact will your previous and current leadership skills have on Region II if elected/appointed to the REB?
3. If there was one aspect of Region II that you could change, what would it be and why? How would you go about making that change?

7. CANDIDATE STATEMENT*

The candidate statement is a synopsis of the views, plans and objectives that the candidate plans to enact if elected/appointed into said position. (350 words or less) 

*This information will be provided in the Regional Candidates’ Preview to the Regional Senate for elected positions. For appointed positions, this information will be provided to the REB-Elect. Basic demographic information will be provided in your profile so you do not need to mention it in your statement.

PHASE 2: Certification Exam and Leadership Training

After successfully completing Phase 1 of the application, you will be contacted by the Regional Parliamentarian about the next steps in your appointment process. If appointed, your initial training begins! All candidates must complete the Regional Certification Exam.

1. Complete and pass the Regional Certification Exam online by February 22, 2020  (a score of 50% must be achieved). You will receive access to this exam after your Phase 1 submission. The score will be included in the Regional Candidates' Preview.

2. If elected or appointed, must be available to participate in the Regional Transition Meeting (RTM) tentatively scheduled for May 2020.

3. If elected or appointed, must be available to travel to and participate in the National Leadership Conference (NLC) tentatively scheduled for June 2020.

4. If elected or appointed, must be available to travel to and participate in the Region II Summer Meeting tentatively scheduled for July 2020.

2020-2021 Region II Executive Board Declaration of Intent

The 2020-2021 Region II Executive Board Declaration of Intent is a member’s official announcement of the intention to run for a Regional Position. This will prompt the formal consideration and Candidate Verification Process. The Declaration of Intent is due April 5th by 1159PM

• Regional Candidate Declaration of Intent - Submitted by the applicant online

• Full Name (as it should appear on all material)
• Position of Interest
• University/College attending or Employer Name
• Major or STEM Degree
• Classification i.e. junior, senior, graduate student etc.
• Email Address & Phone Number
• Have you contacted the person in this position?

        All submissions should be spell-checked and proofread carefully before submitting because no editing will be performed on the content. The applications will be reviewed on a rolling basis. Please contact the Regional Parliamentarian to determine the status of your position of interest.

2020-2021 Region II Executive Board Candidate Application

The 2020-2021 Region II Executive Board Candidate Application is a member’s official application for their candidacy for a Regional position. The information in the Regional Candidate Application will be presented to the Regional Senate prior to Convention for elected positions. The application should be submitted on the website by 11:59pm on February 19, 2020 (Elected) or April 5, 2020 (Appointed) and includes all the items listed below:

• Regional Candidate Application Form - Submitted by applicant online

• Full Name (as it should appear on all material)
• Position of Interest
• Headshot Photo (350 X 350 pixels)
• Candidate Leadership Resume
• Leadership Action Plan
• One (1) Letter of Recommendation
• Verification Document(s) – see Regional Certification Process section for details.
• Short Essay Candidate Questions

• (150 words or less per question)

• Candidate Statement

• (350 words or less)

        All submissions should be spell-checked and proofread carefully before submitting because no editing will be performed on the content. All words over the word limit will be omitted. The applications will be reviewed on a rolling basis. Please contact the Regional Parliamentarian to determine the status of your position of interest.

2020-2021 Region II Executive Board Candidate Checklist

• Research your desired position. Read the National Constitution, National Bylaws and Regional Bylaws for information. Try to communicate with both the person who is currently your regional counterpart (if applicable) as well as the person who is currently serving in the position for which you are applying and reach out to regional advisors for more advice*.

          *Email Regional Parliamentarian for advisors contact information.

• Submit the 2020-2021 Region II Executive Board Declaration of Intent by 11:59pm on February 14, 2020 for Elected positions only that is found on the regional website.

*See Regional Candidate Certification process section for details on how to submit information.

• Submit the 2020-2021 Region II Executive Board Candidate Application by 11:59pm on February 19, 2020 for Elected positions and April 5, 2020 for Appointed Positions that is found on the regional website.

*See Regional Candidate Certification process section for details on how to submit information.

• Take and pass your Regional Certification Exam (Elected) by February 27, 2020. You will receive access to this Exam after you submit your Candidate Application by the required deadline.

• If elected/appointed, must be available to travel to and participate in the Regional Transition Meeting (RTM) in May 2020 (exact dates and location TBD).

• If elected/appointed, must be available to travel to and participate in the National Leadership Conference (NLC) June 2020 at (Location TBD) and Region II Summer Meeting July 2020 at (Location TBD).

• If elected or appointed, must renew membership no later than July 31, 2020.