Minutes for May 7 at 7:30 in Borough Office - Administration Building Conference Room

Next Meeting in office June 4 at 7:30

Committee Members Attending:  Tom Price, Lori Kesilman,  Andrea Antell,  Jo Schuler, Janet Moore,  Alex Nagy, Derek MacMillan, Kathy MacMillan

Guests: 

Committee Organization:

• Chair: Andrea Antell
• Vice Chair: Derek MacMillan
• Treasurer: Tom Price
• Secretary: Lori Kesilman

Minute Procedure:

1. Lori takes minutes and sends to Andrea
2. Andrea will makes changes and sends them to Lori who will forward it to the group
3. Group will review and approve at next meeting
4. After approval, office staff will post on the website for the public

NOTE:  If you have questions before the minutes are approved, feel free to contact Borough office for details

-------------------------------------------------------------------------------------------------------------------------------------

Minutes for tonight’s meeting:

1. Review of April 2, 2018  - approved and Andrea will ask Carrie to post to website
2. Financials & Budget – Treasurer’s Summary

1. Looking for two additional ash tree removal quotes - Andrea will look into quotes

3. Borough Manager’s P&R Update

1. Pending action items - will update next month
2. Council actions - will update next month
3. Relevant regional activity

1. A-Day booth opinions -  positive review of boro participation

4. Topics for Discussion:

1. OP Boundary survey & staking – work done by Mark, Tom, Derek, Andrea

1. Date set to find the remaining non-located boundary marker in the woods

1. Sunday, May 13 afternoon at 1pm

2. Date set to install stakes – volunteer effort

1. Tuesday, May 15  at 5:00 pm - meet at parking lot

1.  Planning Commission - Comprehensive Plan – P&R submission

1. Due by May 22
2. We discussed answers.  Andrea will type up and send out to group.

2. TreeVitalize Grant

1. Alex will send out letter of interest to the group.
2. Coordinate with Civic and Nature Preserve? - determine funding source
3. Work needs to be done by June 22 to apply
4. Grant application is due by July 13

3. OP DCNR Grant 

1. Action Item List review & updates
2. Andrea updating spreadsheet and will send to group
3. Catch-up with Sam on current state

4. Community Garden status

1. Work day this past weekend - moving some plots to make it easier to manage
2. 1-2 plots available

5. Action Items

1. Grant – Next Steps

Meeting Summary Paragraph for the Council Packet:

The Parks and Recreation Committee discussed the process of finding boundary markers for Orchard Park and re-marking using stakes & signs.   The P&R members will complete in May.  We answered park related questions for the Comprehensive Plan.   Alex Nagey discussed the possibility of applying for a TreeVitalize grant to address borough ash tree concerns and removal.  We will be discussing the progress of the DCNR grant at the next meeting.

Parks and Recreation 2018 Budget Update                                                                                                                                                                                                                          

January 1 through February 5

Trial Balance Category

2018 Budget Total

Expenditures to Date

Payment Recipient

454.00

Orchard Park Maintenance

$7,000.00

250.00

Pods Landscaping  

(Nov. 2017 mowing)

58.80

Tom Price

(10 boundary stakes)

136.90

Digital Reprographics Solutions

(10 boundary signs)

$1,662.30

(Assumed based on proposal - work completed but no bill yet)

Bartlett’s Tree Experts

(Apple tree pruning -- second year)

$25.00

 (Approved)

Bucks County Recreation Council

(Membership fee)

$665.00

Bartlett Tree Experts

 (2017 pruning of large ash tree)

Total spent  to date:

$2,798.00

Remaining balance:

$4,202.00

Mowing

Est. $2,500.00

Proposal from Bair for second phase of ash tree removal

$1,850.00

Materials to instal bat box

Est. $50.00

Remaining balance after projected/proposed expenses

-198.00

Summary of 2017 Expenses:

Summary of 2016 Expenses:

Bair’s (phase 1 of ash tree removal)

 1,850.00

All About You (tree  removal)

2,950.00

Pods Landscaping (mowing)

1,830.00*

Pods Landscaping

1,500.00

Bartlett’s (apple tree pruning of seven trees)

1,662.30

Mark Hintenlang

225.00

Bartlett’s (ash tree treatment)  

345.00

Tom Price (fencing, stakes)

108.90

Tom Price (fencing, stakes, hoses)

187.80

PA Audubon (habitat restoration)

20.00

Tom Price (Xerxes Society registration  

 25.00

TOTAL

$ 5,900.10

TOTAL

$4,803.90

• Doesn’t include $250 Borough was billed for Nov. 2017 mowing.
• Actual 2017 mowing expenses totaled $2,080.00.
• Actual 2017 expenses thus totaled $6,150.10