Respondus 4.0: How to Format Questions and Import a Word Doc File into Canvas   

Step 1: Formatting questions for import*

Respondus can upload the following 5 question formats:

(Note: Type the questions in notes/notepad as opposed to a Word doc to avoid any unnecessary extra characters [spacing, page returns, etc]. The program is sensitive!)

1. Multiple Choice
2. True or False
3. Essay Question
4. Fill-in-the Blank (Short Answer)
5. Multiple Response Questions 

Multiple Choice

Each question must begin with a question number, followed by either a period “.” or parentheses “)“ and a space.

Example: 3)

Example: 3.

One space should be between the question number and the question wording.

Each answer must begin with a letter (A-Z) followed by a period “.” or parentheses “)“ and a space before the answer wording.

Example: 3) What color is the sky?

Example: 3. What color is the sky?

Correct answers can be indicated in two ways in Respondus.

First, you can place an asterisk (*) directly in front of the answer choice with no space.

3) What color is the sky?

A. Asphalt

 *B. Blue

C. Diamond

D. Magenta

Second, you can place a list of correct answers at the end of the file. The list must begin with the word “Answers” with the question answers beginning on the following line.

Answers

1. A

2. C

3. B

True or False

True or False formatting is very similar to other question formatting.

Example:

6) Did Willem Dafoe act in The Lighthouse (2019)?

True or False questions must be formatted with the "True" or "T" answer always listed before "False" or "F" in order for Respondus 4.0 to recognize it is a True or False question. Place an asterisk (*) in front of the correct choice. (e.g. *a. True or *b) F)

Example:

6) Did Willem Dafoe act in The Lighthouse (2019)?

*a) True

b) False

Like the other question types, you can place the answers at the end of the file.

List the answers as either 1) The complete word (“True”), 2) the letter (“T”), or 3) the alphabetical letter (“A”). Note: For True false questions, A is always True and B is always False in this format.

Example:

        6. True

        or

        6. T

        or

        6. A

Essay Question

The steps are very similar to multiple choice formatting. The primary difference is the first line of formatting for an essay question must begin with “Type: E” (for Essay). This is followed by the question number, a space, and the question wording.

Example:

Type: E  

4) How do contemporary blockbusters differ from the films of New Hollywood in the 1970s?

You can supply an answer to an essay question in two different ways.

1) Provide an answer immediately after the questing wording, beginning the answer with “a.” or “a)” and a space, followed by the answer wording.

Type: E

4) How do contemporary blockbusters differ from the films of New Hollywood in the 1970s?

a. Contemporary blockbusters often serve as advertisements for a wide variety of products that are connected….

2) Include the correct answer in the list of correct answers at the end of the file like in the multiple choice formatting.

Example:

Answers:

1. A

2. C

3. B

4. Contemporary blockbusters often serve as advertisements for a wide variety of products that are connected…

Fill-in-the Blank

The first line of formatting for a fill in the blank question must begin with “Type: F”. Respondus will only allow one correct answer per question, but it does allow you to enter multiple forms of the same answer such as:

                Type: F

                2) Who is known as the father of modern optics?

                a. Abbe

                b. Ernst Abbe

                c. Ernst Karl Abbe

Answers can also be placed at the end of the file like previous formats.

The only exception to this is that you must list the same question number for each answer variable.

                Example:

                Answers:

                1) A

                2) Abbe

                2) Ernst Abbe

                2) Ernst Karl Abbe

Multiple Response

In Canvas, this is called “Multiple Answers”. They are the same type of question for formatting purposes. The first line for formatting must begin with “Type: MR” or “Type: MA”. This is followed by the title and the question number and wording like previous formats.

Example:

Type: MR

6) Which of these companies were officially licensed to distribute Zeiss lenses before World War I?

Multiple Response formatting is nearly identical to multiple choice formatting. The only difference is that multiple answers will be correct. Place an asterisk (*) in front of the answers to your question with no space between the asterisk and the corresponding answer letters.

Example:

Type: MR

5) Which of these companies were officially licensed to distribute Zeiss lenses before World War I?

a. Trinity Optics

*b Bausch & Lomb

*c E. Krauss

d. Canon

Place the answers at the end of the file like all previous formats. List the answers as follows:

1.  B C with just a space between the answers
2.  B, C with a comma separating the answers
3.  B , C with a space, a comma, and a space between the answers

Step 2: Import a Word Doc File into Canvas

1. From the Start menu in Respondus, select Import Questions. A new window will open.

2. Under 1. Select the file to import:, go to Type of file. From the drop down menu, select Microsoft Word 2007 (.DOCX)

3. Next, click Browse.

4. Find and select the Word document from your PC.

1. Select Open.

5. Under 2. Choose where to add the new Questions:

1. Check Create a new document, name. Enter a name for the document. In this example, Respondus Canvas Test.
2. Check Preview.
3. The test question will populate under Preview results.

6. Next, the file will be saved to Respondus (not your PC).

1. A pop-up will appear File Saved. Click OK to remove this pop-up, then click Finish.

7. Next, click the top right tab Review + Publish.

1. Click on Publish (left-hand side).

8. Next, a new window will appear. Under Publish to Canvas, click on Publish Wizard.

9. The Publish Wizard will open.

1. Select Publish to a single course
2. Select add new server by clicking on the downward caret.
3. Click Next.

10. A new window will open. Under “Preconfigured server settings may be available for New York Institute of Technology”  “• Yes, check for preconfigured server setting” will be pre-selected.

1. Click Next.

11. The Preconfigured Server Settings Wizard window will open.

1. Enter a name to describe this Canvas server. (In this example, it is named “NYITRespondus”).
2. Enter your login information for this Canvas server. (NYIT username and password).
3. “Save my User Name and Password on this computer” (if it is a shared computer - do not select this box.)
4. Click Next.

12. A pop-up will appear. Log into Canvas using the browser window, then close the window. Click OK to continue. Click Next in the Server Connection Test window.

13. Next, a New York Tech credentials window will open. Type in your credentials.

14. Respondus will then request access to your account in Canvas. Click Authorize.

15.  The Preconfigured Server Settings Wizard window will open

1. Connection Test: Completed Successfully.
2. Click Next to continue.

16.  A notification will appear. The new server settings have been added or updated!

1. Click Finish.

17. The server setup is complete! The Publish Wizard window will open. Click Next to connect to the Canvas server (nyit.instructure.com).

18. The Publish Wizard window will open

1. 1. Assessment type will be selected (In this example, Graded Quiz).
2. 2. Create. The name of the test. (In this example, Respondus Canvas Test)
3. Click Next.

19. The window to the New York Institute of Technology Canvas server will appear. The server (in this example see top blue bar: server: “NYITRespondus”) will list all your Canvas courses.

1. Select and click on the course you would like the test to appear in. (In this example, it is Canvas Workshop).
2. Select Next.

20.  The selected course will appear

1. A list of all graded quizzes will appear under the course name.
2. Select the test to import, scroll down if needed. (In this example, the selection is  “Respondus Canvas Test”)
3. Once selected, click Next.

21. The “Publish Wizard” status window will appear. It will confirm the upload to the server. See note on bottom of window Publish Completed Successfully! SUCCESS!

22. Next, login to Canvas at my.nyit.edu. Click on the Canvas tile and find your course. Go to Quizzes in the course navigation and click on it.

1. The imported test will be listed last in the Assignment Quizzes section.
2. Note: The test will not be published. (How to publish the exam?)

Source:

University of Wisconsin. Center for Excellence in Teaching and Learning Help. Respondus 4.0. Respondus 4 - Importing word document questions into Respondus. Retrieved from https://kb.uwm.edu/cetl/page.php?id=83276.

If you need further assistance, kindly contact Service Central at servicecentral@nyit.edu 516.686.1400 (⏰ Monday - Friday 9 a.m. - 5 p.m. excluding New York Tech holidays)

Make a copy of this document to keep it handy.