Getting Started with Zoom

Accessing 

Connect via nyit.zoom.us or download a Zoom app via https://zoom.us/download 

Note: When given the option you should always be logging into Zoom with Google, this will redirect you to an NYIT authentication page where you enter your NYIT email and password.

Updating your Zoom Profile

Go to nyit.zoom.us and select sign in. Enter your NYIT credentials. Select My Profile from the left side menu. To update a section click edit on the right side of the section. After completing your updates click save changes. (If you use Google Chrome and you are signed into your personal Google account, the system will try to connect Zoom to that Google account. Use Firefox, Safari, or another web browser.)

1. Never change your password within Zoom. Always access zoom with Google using your NYIT credentials.
2. Your name as it appears in your profile will be displayed in meetings. Note for students, if using Zoom to attend class for attendance purposes you should provide your official name. You may add a preferred name before your first name. (Ex: “Lady Gaga” Stefani Germanotta)
3. Upload a Profile photo, this image is displayed if you do not join a meeting with video or if you stop sharing video during a meeting to step away from your computer.
4. Enter your Time Zone and Language
5. NYIT faculty and staff are eligible for a Pro account. This account allows the user to have meetings with multiple participants that are longer than 40 minutes and to create a customized meeting ID. To request a Pro account contact the Help Desk at extension 1400.
6. Create a Personal Meeting ID
7. Create Personal Link that becomes your personal vanity URL        

Zoom Desktop App Settings

The Zoom desktop App has additional settings you may choose to use. Review the general, video, audio, and other sections to review available options, such as always displaying participants name on their videos.

Participating 

1. Audio - Click Audio button to mute/unmute your microphone. Click on the arrow next to Audio button to select a microphone, speaker, or to leave computer audio. The meeting host may offer phone audio option.

Hints: Using headphones with a mic is recommended for best audio experience for all attendees and helps eliminate background noises.

2. Video - Click the Video button to turn camera off and convert to profile photo or to turn camera on. Click on the arrow next to Video button to select a different camera.
3. View - Gallery View displays a thumbnail view of all meeting attendees in a grid pattern. Speaker View displays a large window for the active speaker with small thumbnails of some of the other meeting attendees above. In Speaker View you may Pin a video to lock it in the main window on your individual display. A host may Spotlight a video to lock it in the main window for all participants. (To pin/spotlight a video, scroll to the top right of the thumbnail, click button for additional resources, select pin/spotlight)

Hints: Gallery View is recommended by CTL.

Hints: If attendees join without video you can hide non-video participants from view.

Hints: If you prefer not to see yourself on camera you may hide self view on your meeting display.

4. Share - You may share and annotate a desktop, individual window, portion of a screen, or open a digital whiteboard. (Due to enhanced security features by default annotation and whiteboard sharing is turned off, check your account “settings” “in meeting -basic” to turn on).
5. Chat - You may send messages and files to participants. The host can control if they will allow attendees to have private chats.

Hints: Before typing a question start with the word QUESTION in all caps so they will stand out to instructor. “QUESTION: When will exam grades be posted?”

6. Participants - Provides a list of all meeting attendees. Participants may provide the host with nonverbal feedback such as raising hand or need a break. The host sees a nonverbal feedback icon and has the ability to manage the participants features such as muting audio and stopping screen sharing.

Hints: Advise attendees if you will be using nonverbal feedback. Ask a question that requires a response to ensure they know how to use it.

Hints: If multiple people have their hands raised, to acknowledge their inquire announce the order questions will be asked, lowering each person's hand after they have spoken.

Hints: Attention Tracking is defaulted to on for all NYIT accounts. This allows the host to receive a clock icon to the left of profile photo if an attendee does not have Zoom in focus for more than 30 seconds when someone is sharing a screen. To learn more visit Zoom’s Attendee Attention Tracking webpage.

7. Leave/End Meeting - Click to exit meeting.
8. Record - The host has the ability to Record the meeting. They may also grant an attendee the ability to record via Manage Participants, select Allow Record for specific attendee.

Hints: Give attendees instructions prior to starting recording.

Hints: Announce recording start and end

Hints: After hitting record button start with a verbal timestamp. Today is _ and this is discussion will cover _.

Hints: Save recording to Google Drive with sharing rights for students to view and post link in Blackboard.

9. Advanced Features - To learn more about Closed Caption, Breakout Rooms, Polling, or other features visit support.zoom.us. 

Environment & Behavior

When deciding where you will be in when participating in a Zoom meeting, consider three aspects of the environment: noise, lighting, and internet connection.  

• Eliminate other noises. Find a quiet space and turn off any devices that might add background noise such as a/c unit or radio (Most libraries offer semi quiet space).
• Adjust Zoom settings for input and output volume
• Silence device notifications by putting your devices in do not disturb mode.
• When possible you should be facing a natural lighting source. Do not sit with a bright light source directly behind your camera.
• To look natural, be eye level with your camera. Leave some space above your head and don’t sit too far or too near from camera, or position camera too low or too high. Weird camera angles can be very distracting and unflattering.
• Choose a location with strong and reliable internet
• Test your connection at zoom.us/test 
• Consider what other attendees are seeing in your space. Have appropriate pictures and decor in your background
• Be yourself! Act natural. Look and speak into the camera as you normally would.

How to Participate 

• Video - Engaging face-to-face with other meeting participants and/or displaying Zoom meeting screens
• Audio - Listening to and verbally communicating with group via computer microphone and speakers, or  dialing into Zoom provided telephone number.
• Screen Share - Conducting or participating in a meeting and only sharing your desktop or active window with other meeting participants. Meeting participants go to https://zoom.us/share. Via the Zoom web portal you may host a meeting as Screen Share Only.
• Presentation 

Types of meetings

Standard:  Videotelephony using computer audio and video.

Gathered F2F: Communication via main audio in room with other local participants while using your computer webcam to display your image to remote participants. Your device will also display Zoom meeting screens. Turn audio off (mute microphone in Zoom and turn computer speaker off).

Highlighted Presentation: Displaying Zoom meeting screen so you may see remote participants and screen shares. Having video and audio turned off (mute microphone in Zoom and turn computer speaker off).